10/28/2009
Hackberry Creek Board of Directors
2009-2010 Meeting Schedule
Meeting Dates:
November 18, 2009
December 16, 2009
January 20, 2010
February 17, 2010
March 17, 2010
April 21, 2010
May 19, 2010
June 16, 2010
July 21, 2010
August 18, 2010
September 15, 2010
October 13, 2010
* October 20, 2010 (Annual Meeting)
ALL BOARD MEETINGS BEGIN AT 7:00 P.M., AND ARE HELD AT THE HACKBERRY CREEK COUNTRY CLUB UNLESS OTHERWISE ANNOUNCED. THE ANNUAL MEETING WILL BEGIN AT 7:30 P.M. AND WILL ALSO BE HELD AT THE HACKBERRY CREEK COUNTRY CLUB.
Board meetings are held every month so that the Board can conduct the business of the Association. All Board meetings are open to Association Members and the Board encourages Members to attend and participate. The only exception is when the Board goes into executive session for the purpose of discussing past due Member assessments or pending legal actions. Minutes are published for all Board meetings and they are available for review on the Association Web Site and at the Gate 1 Village office.
In order to cover all of the business that comes before the Board during a meeting, the Board has adopted a standard agenda and conducts its meetings according to Robert`s Rules of Order. As a small Board, Robert`s Rules allow a level of informality at our meetings that would not be possible in larger groups. Directors or Members need not stand when they have the floor and the formality of address required with a large group is waived. In addition, a set of Special Rules has been adopted by the Board to facilitate Member participation at Board meetings.
Open Forum for Association Member Presentations:
At the beginning of each meeting, Association Members and invited guests are encouraged to make presentations to the Board on subjects of interest or concern to the Village. During the Member Presentation period, Board Members will listen attentively without interrupting the presenters. Association Members wishing to make a presentation to the Board can notify either the Secretary or the Management Company of their desire to be heard at any time prior to the meeting or during the Presentation period. There is a 5 minute time limit per speaker. The time limit for any presentation can be extended by a majority vote of the Board. Please identify yourself and give your address at the beginning of your presentation. If appropriate, proposals or requests made by a Member during the Open Forum can be introduced as a Motion by a Board member during the New Business portion of the meeting.
Motions:
During the Board meeting, many subjects will be discussed and motions will be made by various Directors. After a motion has been properly made, seconded and stated clearly by the President, the President will invite any Association Members who wish to speak for the Motion to come forward and be heard. After all Association Members who wish to speak for the Motion have been heard, the President will invite any Association Members who wish to speak against the Motion to come forward and be heard. Association Members will be recognized by the President in the order in which they raise their hands. Each Association Member may speak on the motion one time for a maximum of three minutes unless additional time is approved by a majority vote of the Board. Non-Members may speak for or against a Motion with the approval of a majority of the Board. Directors may ask questions of the person who has the floor if they so wish. The President will not close debate as long as any Association Member who has not exhausted his/her right to speak desires the floor.
After all Association Members have spoken, the President will close debate from the floor. Each Director then has the right to speak twice for a total of ten minutes on the Motion but cannot make a second speech on the same question as long as any Director who has not spoken on that question desires the floor. The President will not close debate as long as any Director who has not exhausted his/her right to speak desires the floor.
After all debate on a Motion has been completed, the President will ask the Directors to vote on the Motion. Directors generally vote by a show of hands or by saying Yea or Nay. Votes are recorded and non-unanimous votes are published as such in the minutes.
Committees:
Our Association has a number of Committees which assist the Board. We encourage any Member who has special skills, or merely an interest in a particular area, to join a Committee. Available committees are: Bylaws/Declarations, Communications, Community Relations, Finance, Parks, Recreation and Security. Please call the Village Manager if you are interested in joining a Committee.
2009-2010 Meeting Schedule
Meeting Dates:
November 18, 2009
December 16, 2009
January 20, 2010
February 17, 2010
March 17, 2010
April 21, 2010
May 19, 2010
June 16, 2010
July 21, 2010
August 18, 2010
September 15, 2010
October 13, 2010
* October 20, 2010 (Annual Meeting)
ALL BOARD MEETINGS BEGIN AT 7:00 P.M., AND ARE HELD AT THE HACKBERRY CREEK COUNTRY CLUB UNLESS OTHERWISE ANNOUNCED. THE ANNUAL MEETING WILL BEGIN AT 7:30 P.M. AND WILL ALSO BE HELD AT THE HACKBERRY CREEK COUNTRY CLUB.
Board meetings are held every month so that the Board can conduct the business of the Association. All Board meetings are open to Association Members and the Board encourages Members to attend and participate. The only exception is when the Board goes into executive session for the purpose of discussing past due Member assessments or pending legal actions. Minutes are published for all Board meetings and they are available for review on the Association Web Site and at the Gate 1 Village office.
In order to cover all of the business that comes before the Board during a meeting, the Board has adopted a standard agenda and conducts its meetings according to Robert`s Rules of Order. As a small Board, Robert`s Rules allow a level of informality at our meetings that would not be possible in larger groups. Directors or Members need not stand when they have the floor and the formality of address required with a large group is waived. In addition, a set of Special Rules has been adopted by the Board to facilitate Member participation at Board meetings.
Open Forum for Association Member Presentations:
At the beginning of each meeting, Association Members and invited guests are encouraged to make presentations to the Board on subjects of interest or concern to the Village. During the Member Presentation period, Board Members will listen attentively without interrupting the presenters. Association Members wishing to make a presentation to the Board can notify either the Secretary or the Management Company of their desire to be heard at any time prior to the meeting or during the Presentation period. There is a 5 minute time limit per speaker. The time limit for any presentation can be extended by a majority vote of the Board. Please identify yourself and give your address at the beginning of your presentation. If appropriate, proposals or requests made by a Member during the Open Forum can be introduced as a Motion by a Board member during the New Business portion of the meeting.
Motions:
During the Board meeting, many subjects will be discussed and motions will be made by various Directors. After a motion has been properly made, seconded and stated clearly by the President, the President will invite any Association Members who wish to speak for the Motion to come forward and be heard. After all Association Members who wish to speak for the Motion have been heard, the President will invite any Association Members who wish to speak against the Motion to come forward and be heard. Association Members will be recognized by the President in the order in which they raise their hands. Each Association Member may speak on the motion one time for a maximum of three minutes unless additional time is approved by a majority vote of the Board. Non-Members may speak for or against a Motion with the approval of a majority of the Board. Directors may ask questions of the person who has the floor if they so wish. The President will not close debate as long as any Association Member who has not exhausted his/her right to speak desires the floor.
After all Association Members have spoken, the President will close debate from the floor. Each Director then has the right to speak twice for a total of ten minutes on the Motion but cannot make a second speech on the same question as long as any Director who has not spoken on that question desires the floor. The President will not close debate as long as any Director who has not exhausted his/her right to speak desires the floor.
After all debate on a Motion has been completed, the President will ask the Directors to vote on the Motion. Directors generally vote by a show of hands or by saying Yea or Nay. Votes are recorded and non-unanimous votes are published as such in the minutes.
Committees:
Our Association has a number of Committees which assist the Board. We encourage any Member who has special skills, or merely an interest in a particular area, to join a Committee. Available committees are: Bylaws/Declarations, Communications, Community Relations, Finance, Parks, Recreation and Security. Please call the Village Manager if you are interested in joining a Committee.